Circle Admin Checklist: Run a Smooth Round Every Time

As a circle admin, a short routine before each round can prevent mix-ups and keep the circle on track. Use this checklist.

Before the round starts: Confirm who the recipient is and the due date. Send a short message to the group: “This round, [Name] receives. Please pay by [date].” Remind everyone of the amount and where to send it (or how to pay).

During the round: Check Sousou to see who has paid. If the app allows, mark payments as received as they come in. A day or two before the due date, send a gentle reminder to anyone who hasn’t paid yet.

After the due date: If everyone has paid, mark the round complete and move to the next. If someone is late, follow your group’s rule (e.g. one reminder, then escalate). Record the outcome in the app so the history is accurate.

Ongoing: Keep the circle’s contact details and payment instructions up to date. If someone leaves or the order changes, update Sousou so the next cycle is correct.

A small amount of admin each round keeps the circle fair and predictable for everyone.